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The Auction
Leader/Director (You?) will
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1.Discuss
with group when your event/auction will take
place.
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2.Pick
an Auctioneer – No professionals – just an
outgoing personality.
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3.Rent
a Room - with enough tables & chairs to seat
everyone and to display auction items with
descriptions. Table(s) are needed for your
buffet (having kitchen facilities helps – ie.
oven, sink, microwave).
The above
should happen about 2/3 months prior to the
event
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4.Check
to see if your state requires a temporary
liquor license – if wine & beer will be
present ($10.00 in Wa. State sold at liquor
stores).
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5.Select
a person in charge of money. (Contributions
and expenses).
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6.Select
a person to be the Raffle ticket collector
(This includes collecting cash for raffle
tickets).
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7.Select
a person to Decorate - center pieces may be
raffled/auctioned at the end of evening.
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8.Select
a set-up/clean up person (may be the person
who decorates).
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9.Select
a person to take pictures.
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10.Assign
Potluck dishes ie. by names A-G appetizers,
H-P desserts, S-Z salads/main dish. Pick a
theme to help keep it simple – Italian,
Mexican, etc. This is BYOD dinner.
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11.Send
last e-mail 1 week before event w/ reminder
of How, What, Where and When.
How: Buy an item to be auctioned, bring a
written description of the item, and money
to bid with
What: Auction item/item
description/food/drinks
Where: Directions, address, name and
telephone number of facility
Save all
receipts for facility and event expenses ie.
raffle tickets, supplies, liquor license,
room fees, etc.
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